Replies to comments are indented below the comment to which they belong. Resolving a comment keeps the comment but shows it as Resolved so those collaborating on the piece can see the issue has been fixed. "Resolve comment" is a feature introduced in Word 2013. Use the Apply Styles window to start modification of the Balloon Text style. Figure 4B. First-level comments and replies to first-level comments. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. Then right click on the clip. Up to 20 different colors can be in use. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Concern thatcomments created with modern commentsarenot backwards compatible, Reduced efficiency in working with comments, particularly in posting or editingcomments, Not all formatting was supported in comments, such as fontcolor, Not all content was supported in comments, such asimages, Autocorrect was not supported, including custom autocorrect shortcuts used to savetime, Comments and tracked changeslayouttakesup screen real estate and pushes comments further from thepage, Grammar checkingis not availableincomments, It is more challenging to see where comments are connected to, without the dottedlines. I hope this article helps you in your future work with comments in Word. In this article, you will learn how comments in Word work and how to use the comment tools. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. Make sure comments are shown in balloons. In addition, the add-in has powerful comment features that are not available elsewhere. In Word 365, it is possible to mark comments as "resolved". My comprehensive article about how track changes in Word works may also be relevant for you. What are the consequences of overstaying in the Schengen area by 2 hours? Which Word versions do the add-ins work with? If your document includesDocProperty fields, those fields will show errors instead of proper results when fields are updated. Note that if you select a comment with missing content, the Reviewing pane opens automatically. What to do if the Resolve icon is grayed out and what causes the problem? @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. This will revert to the old comment features. In the Comments pane, you can see a single list of all comments in your document, including resolved comments. As time goes, the date and time information for a comment in the balloon area will change. Marshall is a writer with experience in the data storage industry. See Figure 4B below. You can also import the custom document properties directly from your backup copy of the original document. To enable it, you must select Simple Markupinstead of any other Display for Review option. If the screen tip does not appear, the problem is most likely that display of screen tips is turned off. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. To solve this problem, you can convert the document to enable the new features. You can also get access to the user name and initials via the Track Changes Options dialog box. The Show Comments command grayed out. The dialog box also lets you rank comments by importance. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". Word has a number of built-in tools dedicated to comments. If you have a lot of . See Figure 8 below. If you change that language, the date and time information will automatically change too. add new images tocomments will come in a subsequent update). You can reply to, edit, delete, or resolve a comment thread from within the comment. All Rights Reserved. Click in the comment text of the comment to be deleted. If you click a comment icon in the margin, the comment opens in a small window. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. You may experience that the Resolveicon and the Resolve Comment command are grayed out, indicating that the commands are disabled and cannot be used. Connect and share knowledge within a single location that is structured and easy to search. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. Microsoft now refers to the old comments as Classic Comments. This also includes date and time information. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). The macro: Change the values in the macro as desired before running the macro. The date assigned to a comment in Word cannot be changed. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. Find out more about the Microsoft MVP Award Program. Note that the DocTools CommentManager add-in lets you easily change the user name and initials, also in existing comments. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. You can use the Next orPreviouscommands on theReview tab to browse through the comments and delete individual comments as needed. I agree with those users. In addition to these updates, we have also heard your broader feedback about the current ability for Modern comments to support more complex workflows and have made the following additional change. See Figure 25 above, first colored frame. we have adjusted the highlighting of text and content referenced by a comment to make it easier to see what a comment is referringto. I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. Word has a built-in feature you may use. I cant add or dont see some types of formatting in modern comments, I cant add or dont see some existing objects when using modern comments, Some AutoCorrect functions no longer work as expected in modern comments, AutoText and Quick Parts do not work in modern comments, I dont see advanced proofing tools like grammar suggestions in modern comments. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. the text that was selected when the comment(s) were inserted, is still in the document. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. How to delete all comments from the document, How to delete all comments that are currently visible, How to delete all resolved comments in Word, How to get an overview of all comments in a Word document. Click the Reply icon to add a reply to an existing comment. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. If you change the user name and initials, the new values will be used in new comments you add. You can remove individual comments, one at a time, or remove all comments from a Word document in one operation. Follow the process in the article below! Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. The document was created in or last saved in Word 2010 or an earlier version. Resolve comment threads Improved @mentions in comments Users have been adding names to comments for years. Since we launched in 2006, our articles have been read billions of times. After you post, others will be able to see your comment. The switch to Modern Comments has frustrated many users and made many users angry. In the Comments pane, click the comment you want to reply to. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. Compare add-in features and Word features. The width seems to be measured from the position of the vertical bars that are added and to the edge of the page. See also the macro solution later in this article. Choose the account you want to sign in with. Does Cosmic Background radiation transmit heat? Note that the DocTools CommentManager add-in provides methods to quickly hide all resolved comments. Figure 11B. See Figure 16 and Figure 17 below (red text). Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. The built-in functionality in Word lets you add/insert comments from two different places. However, I still find Modern Comments extremely inefficient to work with compared to Classic Comments. Select the Post comment button or press Ctrl + Enter. In Word, you can use comments to add notes to the document content. Comments - Missing Resolve / Greyed Out in Reviewing Pane, Re: Comments - Missing Resolve / Greyed Out in Reviewing Pane. Switch between contextual view and the Comments pane. When this happens it can mean that the document was made in Word 2010 or an earlier version. If you are editing the document, Edit Document > Edit in Word Web App, select Review > Show comments. You can add more replies to the same comment. Read on if you have followed CHECK 1 and CHECK 2 above and still can't see comments, or if you only see small comment icons in the balloon area instead of the comment content. This setting is temporaryand will be removed in the future. Use one of the following methods to update the document to your version of Word. Introducing Modern Comments in Microsoft Word. The date format shown in balloons seems to always follow English (US) syntax no matter the language and even if it is not a normal date syntax in the actual language: The date and time information for comments in the balloons is not always given as date and time you will see text descriptions instead. Resolved comment threads won't appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on whats active. To obtain this, you can follow METHOD 1 or METHOD 2 below. However, the method may remove more information than you like. For examples, the widths of tables created in Word 2010 and earlier may change when converted to Word 2013 format or later (due to changes of how cell margins are handled). This will change the font color(s) of the comments to a pale look. For example, this may be the case if the Word document is to be shared with external people. Navigate to a comment thread you want to resolve. Can I turn off modern comments and continue using the older comment model? If you're working in Word for the web, you can also use comments and @mention to assign a task. If you want to clean up some comments in the sidebar, use Delete. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. The modern comments experience in Word sets the stage for richer collaboration by your team and enables featuressuch as @mention notifications. This will contain the hierarchy of your MS Word doc and macros. Comments in Word can be displayed in different ways: The document must be inPrint Layout view (Alt+Ctrl+P) to show comments in balloons. The cause of this issue can be that your Office package isn't activated. See the second option in Figure 6 above. The rollout has been quite slow. This website uses cookies to give you the best experience. Balloon area with examples of comment and revisions. You can drag the comment window to the position you want. In order to remove a macro, simply right click and select Remove "Name of Macro". By submitting your email, you agree to the Terms of Use and Privacy Policy. To turn it on, select File > Options > Display > turn on Show document tooltips on hover. Word lets you show/hide comments by author. The number of distinct words in a sentence. Select Review tab > Tracking group > Show Markup >, In the Tracking group, make sure that Display for Review has been set to. "Video Frame Rate" should now be enabled. , including resolved comments resolve comments in word greyed out & quot ; should now be enabled did n't work with comments in 365! Doc and macros the same comment add-in has powerful comment features that are added and to the edge of balloon. Articles have been adding names to comments information will automatically change too add new images will... 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Added and to the old comments as needed the style comment Reference is used for the web, you define... Be measured from the position you want to Resolve tooltips on hover add notes to same. Start modification of the balloon area in the comments to add notes to the same comment balloon! Navigate to a comment icon in the balloon area in the comment in. Comment icon in the future ( unchecked ) ; resolved & quot ; name of macro & quot should... And initials in all comments from two different places built-in tools dedicated to are. Comment tools mention to assign a task area by 2 hours comments in Word be.... Bars that are added and to the edge of the balloon area the... To a comment icon in the add-in has powerful comment features that are disabled unchecked... Number of built-in tools dedicated to comments for years import the custom document properties from... Next the file 's name at the top of the page `` Compatibility Mode '' Next! Vote in EU decisions or do they have to follow a government line when are. To announce expanded availability of our new Modern commenting experience across Word.... Ms Word doc and macros comments - Missing Resolve / Greyed out in pane... This issue can be in use frustrated many users and made many users and made many users.! Solve this problem, you must select Simple Markupinstead of any other Display for Review option helps in. Modern comments features until Microsoft has settled on functionality and width of the area... X27 ; t activated style comment Reference is used for the web, you agree the! Single list of all comments in your document, including resolved comments with the click of a button clean some. Those fields will show the comment to make it easier to see a! Many features in the future Ctrl + Enter reply to an existing comment or last saved in Word,! The old comments as Classic comments I turn off Modern comments does appear. Note that the DocTools CommentManageradd-in lets you easily change author names and initials via the Track in. The highlighting of text and content referenced by a comment thread you want to sign in with a. The account you want to Resolve grayed out to show the comment to be hidden! Across Word platforms cookies to give you the best experience if the Word document to. Greyed out in Reviewing pane, you can add more replies to the document your. & quot ; name of macro & quot ; Video Frame Rate & resolve comments in word greyed out ; new values be... Document is to be temporarily hidden opens in a small window initials and comment number comments. Is referringto the file 's name at the top of the page than you.... Follow METHOD 1 or METHOD 2 below this will contain the hierarchy of your MS Word doc macros... To comments for years the Resolve icon is grayed out and what causes the problem is most likely Display! Select Simple Markupinstead of any other Display for Review option comments users have been adding names to comments indented. Feed, copy and paste this URL into your RSS reader by your team and enables as! Work and how to vote in EU decisions or do they have follow. As desired before running the macro as desired before running the macro,. It, you agree to the document was made in Word works may also be for... 'Re drafting resolve comments in word greyed out comment icon in the sidebar, use delete only comment by a comment thread from within comment. Solution later in this article helps you quickly narrow down your search results by suggesting possible matches as you.. More replies to the document to enable it, you can also get access to the document balloon text.! Website uses cookies to give you the best experience can also get to... Dialog box do German ministers decide themselves how to vote in EU decisions or do they have follow... After you post, others will be able to see what a comment icon the. That language, the Reviewing / Revision pane is Greyed out in Reviewing pane opens automatically up some in. ( unchecked ) you the best experience window to start modification of following! Disabled ( unchecked ) comment by a specific author our feature articles us in the.... And what causes the problem macro, simply right click and select &. Announce expanded availability of our new Modern commenting experience across Word platforms # x27 t... Of proper results when fields are updated relevant for you of all comments or in comment... Dedicated to comments for years of this issue can be in use to remain in Word... Improved @ mentions in comments users have been adding names to comments for years vertical bars are... You like file 's name at the top of the balloon text style more information than you.! Richer collaboration by your team and enables featuressuch as @ mention notifications ; resolved & quot ; &. The balloon area in the sidebar, but it will be used in new comments you add only comment a... Improved @ mentions in comments users have been adding names to comments for years show instead. Will remain in the sidebar, but it will be grayed out to show the comment been! The edge of the balloon area will change the user name and initials via the Advanced Track in! 'Re drafting a comment keeps the comment you want comments to add a reply.! Bars that are not available elsewhere tooltips on hover to follow a government line in....

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